Apply: Legal Operations - Paralegal

• Paralegal - Legal Operations.
• Professional Services.
• Contribute to business improvement within a high achieving division.
• Responsible for ensuring the smooth running of a busy legal function.
• $95,000 package

Client Details

A reputable professional services organisation located in Sydney's CBD, our client is a world leader in excellence and are recognised for developing a workforce of high achievers.  

Description 

The Paralegal - Legal Operations will essentially act as the backbone for a large team of legal professionals and will position as the go-too for all support pertaining to technology, document management, vendor management etc. The successful applicant will 'own' this function with little supervision. The responsibilities are as follows:

End to end management of the internal portal, including:

• Triage and accurate allocation of incoming requests.
• Answering queries directly and accurately allocating legal queries to lawyers.
• Recording data on requests by service line and lawyer, preparing analytics and reporting for leadership.
• Collating and reporting on data requests to enable Leadership Team to assess and determine opportunities for continuous improvement.

 
Manage systems, including:

• Ensuring the technology systems are working and used consistently and effectively across the function to ensure consistency of legal advice and service.
• Actively monitor and seek out other technology solutions that may be available and/or useful 
• Being the key contact for key document management systems i.e. LexisNexis
• Identify and manage support and training needs and lead system improvements.
• Troubleshoot system issues and take accountability for ensuring any issues are fixed in a timely manner.

 
Support key functions including:

• Supporting the Team to ensure key learning's from both an operations perspective and legal perspective are communicated effectively and proactively to the team.
• Provide record keeping and administrative support for Company Secretary, Business Names and Trade Mark filings.
• Be responsible for the upkeep of the lease register and the crisis management system.
• Manage the Deed Safes, including ensuring all Deeds are recorded and filed, retrieving documents when required, and conducting periodic reviews and archiving of documents.

Profile

This is a high level coordination and legal support role that requires extensive legal knowledge, understanding and expertise. Our client seeks to appoint a candidate with the following background / attributes:

• At least 3 years’ experience in a legal operations, Paralegal or legal practice management role.
• Experience in a professional services environment is highly regarded, with experience in a legal environment preferred.
• Strong communication skills including telephone manner and interpersonal skills.
• Tech-savvy with ability to identify areas for improvement.
• Confidence and sense of self. Our client needs a diligent operator to 'own' the function; manage vendor relationships, identify problem areas, make decisions, work autonomously and ultimately contribute to the smooth running of a critical business unit. 
• Solutions focused - you will have a demonstrable track record of process improvement.

Job Offer

• An opportunity to build on this position and really make it your own. 
• Diversification. You will work with a number of business leaders, influencing efficiency across the division. 
• A remuneration package above market rate.
• Collaborate with high-achieving team members within an impressive brand.
• Upskilling opportunity for the right candidate
• Central CBD location

 

Contact details - Ashley Duffy - 9195 2953