Project Officer/Advisor – Documentation & Governance

Reference: BH-177736
Project Officer / Advisor – Documentation & Governance
Location: Melbourne (Hybrid) | Duration: 1 year | Rate/Salary: VPS4

We’re seeking a Project Officer / Advisor to join a high-performing team within the Quality Assessment and Regulation Division (QARD). This role plays a key part in supporting accountability, transparency, and compliance across the department’s reform activities — ensuring documentation requests are managed efficiently, accurately, and in line with legislative and governance requirements.
Reporting to the Strategy Manager, you’ll take ownership of document coordination and management processes, helping to strengthen governance and information flow across the division.

Key Responsibilities
  • Coordinate Orders for Production of Documents for the Victorian Parliament, ensuring requests are tracked, prioritised, and delivered within required timeframes.
  • Develop, implement, and maintain document management processes that ensure accuracy, version control, and compliance with departmental and legislative standards.
  • Liaise with internal stakeholders to collect, verify, and prepare documentation for submission, ensuring information is complete, consistent, and fit-for-purpose.
  • Monitor and report on the progress of documentation requests, proactively identifying risks or delays and escalating as needed.
  • Support the preparation of briefs, reports, and correspondence that demonstrate compliance and uphold transparency.
  • Contribute to continuous improvement initiatives that embed consistency in records and document management practices.
  • Model professionalism, collaboration, and integrity in alignment with Victorian Public Sector (VPS) values.
About You
You’re a detail-oriented and highly organised professional who thrives in fast-paced environments.
You bring a proactive approach to managing competing priorities and a genuine commitment to accuracy, process integrity, and teamwork.
You will also bring:
  • Strong experience in project coordination, governance, or documentation management within government or a similar regulated environment.
  • Excellent stakeholder engagement and communication skills, with the ability to collaborate across multiple teams.
  • A sound understanding of public sector accountability, compliance, or records management frameworks.
  • The ability to work with discretion and manage sensitive or confidential material.
A valid Working with Children Check is required for this role.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
Company Background:

Chandler Macleod is a highly regarded and well established recruitment organisation, part of RGF Staffing and Recruit Holdings, the fourth largest staffing network in the world! We partner with over 3500 companies globally providing job hunters with endless opportunities to find and succeed in their work.

Chandler Macleod knows what it takes to recruit, select, and retain the best people. We’re in the business of understanding how people tick because we’ve been digging deep into people’s needs and motivations since 1959.

We uncover the ‘BestFit™’ for employers and job hunters alike by looking beyond the CV’s and JD’s. This allows us to match candidates to jobs that bring out their best and discover people that can make businesses boom.

We’re a team of flexible thinkers and detail obsessors, who believe that the right fit can lead to a happier life. Because when you really get people, you really open up a world of opportunity.

There are several brands that make up Chandler Macleod, these include our Staffing business, our Consulting business, our xPO Talent Solutions business and our Managed Services business.

You can learn more at our website: www.chandlermacleod.com

We are Chandler Macleod. We get people.

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