Apply: Executive Assistant APS4

Reference: V-48332
The Role:

Our Federal Government Client is seeking an Executive Assistant - APS 4 level, for a fixed term contract of 12 months. S26 transfer also available.

Provide high level executive administrative support to the National Manager to facilitate key business outcomes and offer support to site and business line staff in the provision of local and national activities.

Primary Duties:
  • Deliver a wide range of executive support and operational administrative services to Senior Management including:
  • preparation and coordination of a range of general and confidential written communications including correspondence, board papers, secretariat agendas and minutes
  • undertaking research, as required
  • drafting, under general direction, correspondence and reports
  • file management
  • diary management, email management and answering enquiries
  • organising and coordinating meetings, teleconferences, venues
  • travel/accommodation arrangements
  • administrative support for the delivery of programs and events for the Division.
Support senior executives in ensuring all business line functions are undertaken in accordance with relevant legislation, procedures, management assurance practices and guidelines.
All duties will be performed in accordance with:
  • the APS Values, Code of Conduct and Employment Principles
  • WHS obligations, taking responsibility for own health and safety and that of others
  • Risk management framework and relevant legislation, including guiding others to identify and mitigate foreseeable risks.
Skills and Capabilities
  • Demonstrates judgement and common sense
  • Objectively and fairly evaluate all aspects of any situation and weigh all options before making a decision.
  • Draw accurate conclusions based on evidence and precedent.
  • Engage appropriate escalation procedures, when necessary, to ensure smooth resolution of issues.
  • Administrative Support
  • Supports in coordination and prioritising office administration tasks including setting up systems, processing, facilities coordination, processing support, ICT user support and coordinating travel and accommodation with a high degree of accuracy and attention to detail.
  • Collaborates internally and externally
  • Embrace a diversity of people and opinions and facilitate an environment for the open exchange of ideas.
  • Actively seeks different perspectives, experiences and techniques from a broad spectrum of sources, when analysing complex problems.
  • Actively engage within the colleagues, broader APS, government, industry stakeholders and citizens to build strong relationships as a trusted partner to design & deliver appropriate and effective policy, regulation and/or programs.
  • Communicates simply, tailoring messages to audience
  • Communicate clearly in plain English, without using jargon.
  • Demonstrate an ability to convey a message succinctly and with empathy, regardless of medium (written, verbal, digital).
  • Understand the target audience, and tailors written and verbal messages in a way that appeals to them.

Location and Contract Term: This role is Canberra based. 12-month fixed term contract or S26 transfer.

Security Requirements: Applicants must be Australian Citizens and hold a current baseline security clearance.

How to Apply: Applications close on Monday the 16th of December 2024.

Please upload your resume to apply. Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks

Please note you may need to complete selection criteria to complete this application process. We will be in touch with instructions for suitably skilled candidates

Please email lisab@whizdom.com.au for any further information
Company Background:

Established in 2006, Whizdom is an Australian owned, Award-winning specialist provider of ICT services, Technology and Administrative contractors and permanent personnel to Government and private-sector clients nationally. We are preferred suppliers to most Government Departments via direct panel agreements and have formal supply arrangements with many multi-national and mid-sized enterprises. Our processes are quality certified by Certex and have provided in excess of $250 million of services to our clients.

We provide a flexible, hybrid work environment for our staff and have a family first policy. Whizdom is a company that truly values its staff and what is important to them. Which is why we do not expect our people to choose between their work and family responsibilities.
Whizdom contractors are our long-term colleagues, so we invest in their careers far beyond their current role. We focus on providing ongoing training, and career management advice, plus brilliant benefits.

We can confidently provide our clients access to a pool of highly skilled, industry trained professionals. This emphasis on training and regulatory compliance helps our clients to achieve both short-term and long-term goals while making the best use of their recruiting resources. Whizdom is more than your average recruitment company.

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