VPS 4 Ministerial and Portfolio Services Advisor

Reference: BH-185133
Ministerial & Portfolio Services Advisor (VPS4) –

ASAP Start Daily Rate: $470.94 + super
Contract: ASAP – approx. 12 June
Location: Melbourne CBD


About the Role
A major system transition to the new Brief Connect platform has created the need for additional short‑term support within the Ministerial and Portfolio Services team. We are seeking a proactive and detail‑oriented Ministerial & Portfolio Services Advisor (VPS4) to help maintain business‑as‑usual operations during this period.

Reporting to the Team Leader, you will contribute to the effective coordination of ministerial briefings, correspondence, reporting, and portfolio engagement activities. You will also support administrative processes and project coordination to ensure ministerial offices and the Office of the Secretary continue to operate efficiently.

Key Responsibilities
  • Provide advice and support on briefing and correspondence processes
  • Coordinate ministerial and portfolio projects and workflow activities
  • Assist with reporting, quality control and process compliance
  • Support international ministerial travel coordination and related logistics
  • Manage administrative tasks that enable the smooth functioning of ministerial offices
  • Use internal business systems, including the new Brief Connect platform
  • Engage with departmental staff to ensure timely and accurate submissions
  • Contribute to guidance materials, documentation and process improvements
What We’re Looking For (Core Skill Set)
The ideal candidate will bring:
  • Strong written and verbal communication skills, including clear professional emails
  • Experience within government environments, particularly briefing, correspondence or approvals workflows
  • Excellent stakeholder management skills
  • A logical, structured mindset with strong attention to detail
  • A curious, responsive and proactive approach
  • Comfort with data and reporting (Power BI desirable but not essential)
  • Previous exposure to ABC or Brief Connect systems (highly regarded, not mandatory)
Why This Role Suits You
This role suits someone with ministerial, departmental, policy, secretariat or executive support experience who thrives in structured, process‑driven environments. It's also a strong opportunity to gain hands‑on experience with ministerial operations and new government systems during a period of change.
Company Background:

Chandler Macleod is a highly regarded and well established recruitment organisation, part of RGF Staffing and Recruit Holdings, the fourth largest staffing network in the world! We partner with over 3500 companies globally providing job hunters with endless opportunities to find and succeed in their work.

Chandler Macleod knows what it takes to recruit, select, and retain the best people. We’re in the business of understanding how people tick because we’ve been digging deep into people’s needs and motivations since 1959.

We uncover the ‘BestFit™’ for employers and job hunters alike by looking beyond the CV’s and JD’s. This allows us to match candidates to jobs that bring out their best and discover people that can make businesses boom.

We’re a team of flexible thinkers and detail obsessors, who believe that the right fit can lead to a happier life. Because when you really get people, you really open up a world of opportunity.

There are several brands that make up Chandler Macleod, these include our Staffing business, our Consulting business, our xPO Talent Solutions business and our Managed Services business.

You can learn more at our website: www.chandlermacleod.com

We are Chandler Macleod. We get people.

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