Apply: Grants and Payments Officer

Reference: BH-183869
Job Title: Administration & Payments Support Officer
Location: Currently in Martin Place will be moving to 80 George Street. (The Rocks)
Rate - $47.04 + super hourly
Contract length - ASAP to 30/06/2025
Location - 80 George Street, Sydney
Org Unit: Grants Operations Team
WFH: 2 days in office - Tues & Thursdays - that may change with office move as they need to accommodate


The Role:

The Administration and Payments Support Officer plays a crucial role in the Grants Operations team, providing essential administrative support and ensuring the efficient processing of payments related to cultural funding programs

Key accountabilities:
 
  • Assist with preparing and processing grant applications and related documentation in a timely manner.
  • Maintain organised records of grant applications, approvals, and payments
  • Coordinate and provide timely, specialist technical support to system users, to improve service delivery and outcomes
  • Facilitate communication between internal teams and external stakeholders regarding funding programs
  • Schedule meetings, prepare agendas, and take minutes for grant-related discussions. Contribute to briefing notes and project documentation.
  • Complete routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures
  • Track payment schedules and assist in reconciling accounts related to grant payments.
  • Update databases, generate regular and ad hoc reports, and assist with financial statements.
  • Ensure adherence to organisational policies and support the implementation of best practices in grant administration.

Key knowledge and experience
  • Governemnt Experience
  • SAP Experience
  • Experience in administrative support or finance, preferably within a grants management context.
  • Familiarity with grant management systems and payment processing is a plus. - 
    • Smarty Grants Experience
Company Background:

Ethos BeathChapman (EBC) is a global group of executive recruitment experts in Australia, Asia and EMEA, with a broader network beyond. We connect exceptional people to exceptional companies.

EBC’s mid-sized agility and solutions-focused approach enables us to flex where traditional recruitment agencies have failed, and scale beyond the reach of boutiques. Our multidisciplinary expertise covers corporate and specialised functions across Finance, Technology, Commerce and Government recruitment markets, among others.

Established 2005 in Sydney, EBC today has six offices worldwide in Australia, Singapore, Hong Kong, Japan, Netherlands and the UK. Part of the Nikkei-listed Will Group, Inc, we own Quay Appointments and our staffing and managed solutions specialists, CONNECT.

Let’s connect, and make exceptional happen, together: www.ethosbc.com

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