Financial/ Accounting Analyst III

•    ·        Processes checks/wires through CVP (controlled vendor posting) in S4Hana
•    ·        Answers inquiries as needed regarding status of a check/wire request
•    ·        Tracks credit entry in SAP (check/wire receipts)
•    ·        Conducts monthly cost center review of Legal G&A
•    ·        Enters journal corrections in S4 Hana - all Legal cost centers
•    ·       As a backup Coordinator for the electronic billing process including the on-boarding of new law firms and other vendors to electronic billing (e-Billing)
•    ·       Ensure all e-Billing firms comply with company electronic submission guidelines
•    ·       Serves as the secondary contact person between e-Billing software vendor and law firms
•    ·       Assists eBilling Coordinator and Attorney Work Team (AWT) with e-Billing issues and concerns
•    ·       Responsible for e-Invoice review of expenses and e-Invoice adjustment issues with the outside firms
•    ·       Responsible for SOX Audit Reconciliation of electronic invoice routes
•    ·       Enters and verifies matter related paper invoices/settlements/credits
•    ·       Verifies electronic invoice (ebills)
•    ·       Daily invoice batch validation
•    ·       Email request to Attorney Work Teams (AWTs) for vendors matter approvals, timekeepers, and rates approval
•    ·       Email request to AWT for accurate matter to process an invoice
•    ·       Handles vendor refund checks, settlement awards, and vendor credits
•    ·       Updates matter/financials/allocations tab and validate account codes in S4Hana
•    ·       Maintains/reconciles credit spreadsheet with Passport report on recoveries
•    ·       Resolves tasks assigned to LFS in Passport
•    ·       Handles inquiries from the AWTs
•    ·       Handles outside firm’s requests and inquiries re: invoices, timekeepers, and rates
•    ·       Requests signed W-9, Wires & EFT forms from vendors for vendor set up
•    ·       Sends copy of settlement requests with accrual to Assistant Accrual Coordinator
•    ·       Enters credits via CVP for check/wire receipts directly on the vendor account in SAP
•    ·       Participates/assists in special projects as requested
•    ·       Be knowledgeable of Legal and Corporate Security ALM
•    ·       Monitors all LFS resource mailboxes including Medicare mailbox
Financial Reporting
•    ·        Prepares, reviews, and distributes monthly outside spend report to management
•    ·        Assists with miscellaneous requests/needs from LMM and AWT
•    ·        Responsible for analysis/comparison of SAP Actuals/Budget vs SRD
•    ·        Prepares the monthly Legal Financial Results in PowerPoint
•    ·        Prepares Legal Quarterly Metrics
•    ·        Performs other audits as required by SOX
Budget & Allocation Process
•    ·       Assists Supervisor in developing the outside counsel budget and Legal operating and overhead budget
•    ·       Responsible for preparing the valid Client List for allocation
Matter Management Interface with Global SAP
•    ·       Works with IT Support to ensure invoices flow electronically from the company’s Matter Management System to SAP on a timely basis
•    ·       Acts as a liaison between Legal Matter Management (LMM), IT, and SAP production support
•    ·       Reconciles Matter Management System and SAP invoice interface on monthly basis
Other
•    ·       Submits new vendor set up requests
•    ·       Updates desk manual for Legal Accounting Analyst