Apply: Personal Assistant to Director

Reference: BH-169051
We are seeking an experienced Personal/Executive Assistant to provide high-level administrative and secretarial support to the Director Development Services on a fixed-term basis from 14 April 2025 to 18 July 2025.

About the Role

In this role, you will be responsible for ensuring the efficient operation of the Director’s office by managing correspondence, scheduling, preparing reports, coordinating meetings, and maintaining records. You will also support the Planning team by managing documents and assisting with presentations.

Key Responsibilities
  • Provide secretarial and administrative support to the Director Development Services
  • Prepare, manage, and distribute correspondence, reports, and meeting agendas
  • Maintain and coordinate the Director’s calendar, appointments, and meetings
  • Research and coordinate responses to Councillor Requests
  • Assist in preparing and proofreading presentations and reports
  • Manage electronic records using the Shire’s records management system
  • Coordinate meetings, including the Outer Metropolitan Development Assessment Panel, ensuring proper documentation
  • Compile and update Planning processes, procedures, and flowcharts
  • Monitor the Planning leave calendar and manage staff training bookings
  • Provide confidential administrative support
Essential Criteria
  • Proven experience in executive or personal assistant roles with strong administrative skills
  • Excellent written and verbal communication skills
  • High level of attention to detail and accuracy
  • Strong organisational and time management skills, with the ability to multitask effectively
  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Understanding of local government operations
  • Ability to work independently with minimal supervision and exercise initiative
Desirable Criteria
  • Experience in agenda preparation and minute-taking
  • Familiarity with TechnologyOne (or similar document management systems)


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
Company Background:

Chandler Macleod is a highly regarded and well established recruitment organisation, part of RGF Staffing and Recruit Holdings, the fourth largest staffing network in the world! We partner with over 3500 companies globally providing job hunters with endless opportunities to find and succeed in their work.

Chandler Macleod knows what it takes to recruit, select, and retain the best people. We’re in the business of understanding how people tick because we’ve been digging deep into people’s needs and motivations since 1959.

We uncover the ‘BestFit™’ for employers and job hunters alike by looking beyond the CV’s and JD’s. This allows us to match candidates to jobs that bring out their best and discover people that can make businesses boom.

We’re a team of flexible thinkers and detail obsessors, who believe that the right fit can lead to a happier life. Because when you really get people, you really open up a world of opportunity.

There are several brands that make up Chandler Macleod, these include our Staffing business, our Consulting business, our xPO Talent Solutions business and our Managed Services business.

You can learn more at our website: www.chandlermacleod.com

We are Chandler Macleod. We get people.

Please complete the form below to apply for this role

80

80

4