Contract Administrator / PA – Tender & Site Support

Reference: BH-179382
Job Title: Contract Administrator / PA – Tender & Site Support
Location: Muswellbrook, NSW
Employment Type: Temporary (12 months), Full-time preferred, Part-time (minimum 3 days/week) considered


About the Company
We are a growing Australian-owned resources company with exciting projects in the Hunter Valley. The company is committed to transitioning to a low-carbon economy, employing underground mining methods, focusing on metallurgical coal, developing large-scale renewable energy projects, and rehabilitating previously mined areas for sustainable activities including renewables and agriculture.

Role Overview
We are seeking an experienced Contract Administrator / Personal Assistant to support tendering processes and on-site operations. This hands-on role involves coordinating site inspections, trades, and personnel, as well as assisting with tender documentation. Familiarity with TenderLink is highly desirable.

Key Responsibilities

  • Coordinate site inspections, trades, contractors, and personnel to ensure smooth operations.
  • Assist in the preparation, review, and submission of tender documents.
  • Maintain accurate and organised contract and tender records.
  • Track tender deadlines, submissions, and follow-ups.
  • Liaise with internal teams and external stakeholders for information gathering.
  • Provide general administrative support to the contracts and tender team.
Skills & Attributes
  • Proven experience in administrative or PA roles, ideally with tender support.
  • Proficient with TenderLink or similar tendering platforms.
  • Strong organisational and time-management skills, able to manage competing priorities.
  • Excellent written and verbal communication skills.
  • High attention to detail and accuracy in documentation.
  • Ability to work independently and collaboratively within a team.
Experience & Qualifications
  • Previous experience in admin/PA roles with exposure to contracts or tendering preferred.
  • Experience coordinating site inspections, trades, and personnel.
  • Certificate III/IV in Business Administration, Contract Management, or similar is advantageous.
Employment Details
  • Temporary role – 12 months.
  • Full-time preferred, but 3-day part-time minimum considered.
  • On-site role in Muswellbrook, NSW.
What We Offer
  • Hands-on experience in tendering and contract administration.
  • Professional, supportive, and collaborative work environment.
  • Opportunity to work on high-profile projects and gain valuable industry experience.
Company Background:

Chandler Macleod is a highly regarded and well established recruitment organisation, part of RGF Staffing and Recruit Holdings, the fourth largest staffing network in the world! We partner with over 3500 companies globally providing job hunters with endless opportunities to find and succeed in their work.

Chandler Macleod knows what it takes to recruit, select, and retain the best people. We’re in the business of understanding how people tick because we’ve been digging deep into people’s needs and motivations since 1959.

We uncover the ‘BestFit™’ for employers and job hunters alike by looking beyond the CV’s and JD’s. This allows us to match candidates to jobs that bring out their best and discover people that can make businesses boom.

We’re a team of flexible thinkers and detail obsessors, who believe that the right fit can lead to a happier life. Because when you really get people, you really open up a world of opportunity.

There are several brands that make up Chandler Macleod, these include our Staffing business, our Consulting business, our xPO Talent Solutions business and our Managed Services business.

You can learn more at our website: www.chandlermacleod.com

We are Chandler Macleod. We get people.

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