Admin Assistant / EA

Reference: BH-181492
Location: Melbourne, VIC
Pay Rate: $400 + Super

Are you highly organised with a knack for managing multiple priorities? We’re seeking an Administration Officer / EA to provide exceptional support to a senior leadership team. This role is perfect for someone who thrives in a fast-paced environment and enjoys delivering high-quality administrative coordination.

Key Responsibilities
  • Organise and prepare routine data entry, records management, billing, and reporting across various matters.
  • Process, escalate, and resolve enquiries promptly.
  • Coordinate documents including minutes, reports, and correspondence.
  • Liaise with internal and external stakeholders to resolve enquiries, reconciliations, and administration matters.
  • Review and ensure compliance with business support and administration policies.
  • Maintain records management databases, map business processes, and recommend improvements.
  • Administer contract management and billing requirements.
  • Identify and implement continuous improvement initiatives.
  • Support general administration tasks for the Metering SLT, including:
    • Coordinating meetings and preparing agendas.
    • Minuting meetings and following up on actions.
    • Updating registers and developing newsletters.
    • Preparing town hall packs and reviewing documents/emails.

About You
  • Advanced computer literacy in Microsoft Office and related systems.
  • Strong organisational skills with the ability to manage varied activities.
  • Excellent interpersonal and communication skills (written and verbal).
  • Analytical, problem-solving, and decision-making capabilities.
  • Proven ability to maintain confidentiality and handle sensitive material.
  • Experience in billing and payment processes.
  • Desirable: Certificate IV in Business Administration or equivalent experience.

Only shortlisted candidates will be contacted.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
Company Background:

Chandler Macleod is a highly regarded and well established recruitment organisation, part of RGF Staffing and Recruit Holdings, the fourth largest staffing network in the world! We partner with over 3500 companies globally providing job hunters with endless opportunities to find and succeed in their work.

Chandler Macleod knows what it takes to recruit, select, and retain the best people. We’re in the business of understanding how people tick because we’ve been digging deep into people’s needs and motivations since 1959.

We uncover the ‘BestFit™’ for employers and job hunters alike by looking beyond the CV’s and JD’s. This allows us to match candidates to jobs that bring out their best and discover people that can make businesses boom.

We’re a team of flexible thinkers and detail obsessors, who believe that the right fit can lead to a happier life. Because when you really get people, you really open up a world of opportunity.

There are several brands that make up Chandler Macleod, these include our Staffing business, our Consulting business, our xPO Talent Solutions business and our Managed Services business.

You can learn more at our website: www.chandlermacleod.com

We are Chandler Macleod. We get people.

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