Office Administrator / Reception

Reference: BH-187672-2
Office Administrator / Recpetion
Geebung | Permanent Full-Time | $60,000 - $70,000 + Super | Immediate Start

We are seeking an organised, professional, and proactive Reception / Office Administrator to join a busy and supportive team based in Geebung.
This is a varied role that combines reception, administration, sales support, reporting, event coordination, and general office management. You will be the first point of contact for visitors and callers while providing essential support to the Sales Team and Site Managers.

Key Responsibilities
Sales & Marketing Support
  • Maintain and distribute brochures, product information, manuals, and sales literature
  • Assist with the design and preparation of marketing materials, brochures, and invitations
  • Prepare quotations and sales documentation
  • Assist with proposals, tender submissions, and major project documentation
  • Prepare monthly sales and management reports
  • Coordinate meetings, conferences, agendas, and minutes
Event Coordination
  • Assist with the organisation and setup of exhibitions, product launches, and promotional events
Administration & Database Management
  • Maintain sales leads and databases
  • Prepare project lists and reports
  • Record and distribute meeting minutes and other documentation
Reception & Office Support
  • Answer and direct incoming calls
  • Welcome visitors and provide a professional first impression
  • Manage incoming mail, deliveries, and couriers
  • Ensure reception and showroom areas remain presentable
  • Order and manage office stationery and catering supplies
  • Provide administrative support across multiple departments
  • Assist with reception relief when required
  • Manage petty cash and departmental receipt reconciliations
  • Coordinate office maintenance requirements

About You
  • Minimum 3 years' administration experience, ideally in office administration or sales support
  • Strong Microsoft Office skills, including Word, Excel, and PowerPoint
  • Excellent communication and customer service skills
  • High level of professionalism and attention to detail
  • Strong organisational and time management abilities
  • Ability to prioritise tasks and meet deadlines
  • Proactive, reliable, and team-oriented approach
Desirable
  • Experience with Adobe Photoshop and Illustrator
We are interviewing immediately, so to be considered for this role APPLY NOW.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
Company Background:

Chandler Macleod is a highly regarded and well established recruitment organisation, part of RGF Staffing and Recruit Holdings, the fourth largest staffing network in the world! We partner with over 3500 companies globally providing job hunters with endless opportunities to find and succeed in their work.

Chandler Macleod knows what it takes to recruit, select, and retain the best people. We’re in the business of understanding how people tick because we’ve been digging deep into people’s needs and motivations since 1959.

We uncover the ‘BestFit™’ for employers and job hunters alike by looking beyond the CV’s and JD’s. This allows us to match candidates to jobs that bring out their best and discover people that can make businesses boom.

We’re a team of flexible thinkers and detail obsessors, who believe that the right fit can lead to a happier life. Because when you really get people, you really open up a world of opportunity.

There are several brands that make up Chandler Macleod, these include our Staffing business, our Consulting business, our xPO Talent Solutions business and our Managed Services business.

You can learn more at our website: www.chandlermacleod.com

We are Chandler Macleod. We get people.

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