Apply: Senior Administrative Assistant

*Must have full working rights: Permanent Residency or Citizenship in Australia to be considered for this role*

Company
Our client is a well-established and highly regarded investment management firm in Australia. They have a solid foundation in the fixed income and credit markets, strategically investing their clients' capital by drawing on their extensive experience in navigating complex debt markets. Their flexible capital base and strong relationships with issuers have made them a leading global provider of both traditional and non-traditional financing solutions, meeting the needs of companies seeking funding and investors looking for superior risk-adjusted returns.

Position Description
We are seeking an Administrative Assistant to become a part of our Sydney admin team, supporting around 15 employees in areas such as Global Wealth Management, Marketing, and Events. This diverse role demands a proactive approach, outstanding organizational skills, and strong problem-solving abilities. 

Responsibilities

• Calendar Management: Keep track of and manage the calendars for managers and teams, ensuring consistency between global and local schedules.
• Global Client Meeting Scheduling: Work with assistants in global offices to facilitate the smooth organization and execution of meetings, including travel agendas and preparation of meeting materials.
• Video/Audio Conference Setup: Set up video and audio conferences across global offices.
• Travel and Hotel Booking: Understand and adhere to the travel policy, ensuring compliance with budget and class of travel. Arrange flights, hotels, and ground transportation for the team, and prepare travel itineraries.
• Expense Reports and Reimbursements: Process expense reports using the Concur system, monitor and track expenses until reimbursement, and reconcile monthly credit card statements promptly.
• Administrative Paperwork:File and organize administrative documents.
• Event Coordination:Assist with event planning and support.
• CRM Data Entry: Enter data into the CRM system.
• Invoicing and Budget Tracking:Manage invoicing and keep track of budgets.
• Document Formatting:Format PowerPoint presentations, templates, and Word documents.

Position Requirements

• 5 years of experience in professional, corporate financial services
• Demonstrated intelligence, professionalism, and corporate acumen
• Highly organized with excellent time management skills and keen attention to detail
• Proficient in computer skills, with advanced expertise in PowerPoint
• Exceptional interpersonal communication abilities
• Strong teamwork skills and ability to collaborate effectively
• Demonstrated proficiency with a variety of technological tools
• Goal-oriented with a strong sense of accountability and urgency to achieve results
• Encourages teamwork and is willing to assist others when needed

*Must have full working rights: Permanent Residency or Citizenship in Australia to be considered for this role*

For further information on this role or to confidentially apply, please contact Gemma on 02 8227 9200 or apply directly via the Apply for this job button. Only WORD FORMAT resumes will be accepted.